|
In accordance with the Delaware General Corporation
Law and the Company’s Certificate of Incorporation
and Bylaws, the Company’s business and affairs
are managed under the direction of the Board of Directors.
The Directors are regularly kept informed of the Company’s
business through written reports and operating, financial
and other reports presented at meetings of the Board
of Directors and committees of the Board and other communications.
Currently, there are eleven directors: James R. Barker,
Richard L. Carrión, Robert W. Lane, Sandra O.
Moose, Joseph Neubauer, Thomas H. O’Brien, Hugh
B. Price, Ivan G. Seidenberg, Walter V. Shipley, John
R. Stafford and Robert D. Storey. Eleven directors are
standing for election. Their biographies appear on pages
7 through 9.
Corporate Governance Guidelines and Codes of
Ethics. The Board of Directors has adopted
Corporate Governance Guidelines that address the practices
of the Board and specify criteria for determining a
Director’s independence. These criteria supplement
the listing standards of the New York Stock Exchange
and rules of the Securities and Exchange Commission.
The Guidelines also address business conduct and ethics
for Directors. The Verizon Code of Business Conduct
is a code of ethics that applies to all employees, including
the Chief Executive Officer, the Chief Financial Officer
and the Controller. The Guidelines and the Verizon Code
of Business Conduct are available through the Corporate
Governance link on the Company’s website at www.verizon.com/investor.
If you would like to receive a copy of the Guidelines
or the Code, send your request in writing to the Assistant
Corporate Secretary, Verizon Communications Inc., 1095
Avenue of the Americas, Room 3877, New York, New York
10036. As stated in the Guidelines, the Board is strongly
predisposed against any waivers of the business conduct
and ethics provisions of the Guidelines or the Code
for a Director or an executive officer. In the unlikely
event of a waiver, the action will be promptly disclosed
on the Company’s website noted above. If the Guidelines
or the Code are amended, the revised version will also
be posted on that website.
Meetings of the Board, Executive Sessions and
Presiding Director. In 2004, the Verizon Board
of Directors had eight regularly scheduled meetings
and special meetings were held as necessary, for a total
of twelve meetings in 2004. Each of the incumbent Directors
attended over 83% of the meetings of the Board and the
committees to which the Director was assigned, with
the exception of Joseph Neubauer, whose schedule resulted
in his attending 71% of the meetings. The Directors,
in the aggregate, attended over 94% of the Board and
their committee meetings. In addition, management and
the Directors communicate informally on a variety of
topics, including suggestions for Board or committee
agenda items, recent developments, and other matters
of interest to the Directors. The Board has access to
management at all times.
The non-management Directors meet regularly in private
sessions without any employee directors or members of
management present, including at least one session to
review and assess the process and effectiveness of the
Board and to consider any other matters that the Directors
may request. In an executive session of the independent
Directors, the Board reviews the performance and compensation
of the Chief Executive Officer. Any Director has the
right to call a meeting or executive session of the
independent Directors or of the non-management Directors.
An executive session or meeting of independent Directors
or of the non-management Directors, or any meeting of
the Board at which the Chairman is not present, is chaired
by the Director who chairs the committee having jurisdiction
over the subject matter being discussed and otherwise
by the committee Chairs on a rotating basis in alphabetical
order of the committee names. The Presiding Director
acts as liaison between the Chairman and independent
Directors with respect to the executive session or meeting
and approves the schedule and agenda. As described below,
procedures have been established to enable shareholders
to communicate with the Board, any committee or any
Director.
Directors annually review and approve the proposed
meeting schedule and are expected to attend all meetings
of the Board and each committee on which they serve.
Directors are provided with a copy of the proposed agenda
sufficiently in advance of each scheduled meeting in
order to have the opportunity to comment on or make
changes to the agenda. Committee Chairs review and approve
the agendas and materials for each committee meeting.
Directors standing for election are expected to attend
the Annual Meeting of Shareholders. Nine of the eleven
Directors standing for election at the 2004 Annual Meeting
of Shareholders attended the meeting.
Independence. The Board evaluates
the independence of each Director in accordance with
applicable laws and regulations, the listing standards
of the New York Stock Exchange and Verizon’s Corporate
Governance Guidelines. Based on the recommendation of
the Corporate Governance Committee, the Board of Directors
has determined that the following Directors are independent
as required by applicable laws and regulations, by the
listing standards of the New York Stock Exchange and
by the Corporate Governance Guidelines: James R. Barker,
Richard L. Carrión, Robert W. Lane, Sandra O.
Moose, Thomas H. O’Brien, Hugh B. Price, Walter
V. Shipley, John R. Stafford and Robert D. Storey. The
Board has also assessed the independence of the members
of the Audit and Finance, Corporate Governance and Human
Resources Committees and its findings are included in
the discussion of the committees below.
Shareholder Communications with Directors.
A shareholder who would like to communicate
directly with the Board, a committee of the Board or
with an individual Director, should send the communication
to:
Verizon Communications Inc.
Board of Directors [or committee name or Director’s
name, as appropriate]
1095 Avenue of the Americas — Room 3877
New York, New York 10036
Verizon will forward all shareholder correspondence
about Verizon to the Board, committee or individual
Director, as appropriate. This process has been approved
by the independent Directors of Verizon.
Committees of the Board. As described
below, there are four standing committees of the Board.
Each committee’s charter is available through
the Corporate Governance link on the Company’s
website at www.verizon.com/investor, or by sending your
request in writing to the Assistant Corporate Secretary,
Verizon Communications Inc., 1095 Avenue of the Americas,
Room 3877, New York, New York 10036. Each committee
Chairperson approves the agenda and materials for each
meeting. Each committee conducts an annual assessment
of its charter and determines whether it has sufficient
information, resources and time to fulfill its obligations
and whether it is performing its obligations. Under
the Corporate Governance Guidelines, each committee
may retain experts to assist it in carrying out its
responsibilities.
The Audit and Finance Committee — is
responsible for the appointment, compensation, removal,
and oversight of the work of the independent registered
public accounting firm. The Committee also oversees
management’s performance of its responsibility
for the integrity of the Company’s accounting
and financial reporting and its systems of internal
controls, the performance and qualifications of the
independent registered public accounting firm (including
their independence), the performance of the Company’s
internal audit function, and the Company’s compliance
with legal and regulatory requirements. The Committee
met nine times during 2004. The Board of Directors,
based on the recommendation of the Audit and Finance
Committee, has designated Thomas H. O’Brien, James
R. Barker, Robert W. Lane, Sandra O. Moose and John
R. Stafford each as an “audit committee financial
expert.” Based on the recommendation of the Corporate
Governance Committee and with the concurrence of the
Audit and Finance Committee, the Board of Directors
has determined that the members of the Audit and Finance
Committee are independent as required by applicable
laws and regulations, the listing standards of the New
York Stock Exchange and the Corporate Governance Guidelines.
The members of the Committee are Thomas H. O’Brien
— Chairperson, James R. Barker, Robert W. Lane,
Sandra O. Moose and John R. Stafford.
The Human Resources Committee — is responsible
for overseeing management’s development of policies
and practices that support the Company’s strategic
objectives of competitive management compensation and
benefit plans. These policies and practices include
succession planning. The Committee also reviews, and
recommends to the full Board, the compensation and benefits
for non-employee Directors. The Committee met five times
in 2004. Based on the recommendation of the Corporate
Governance Committee and with the concurrence of the
Human Resources Committee, the Board of Directors has
determined that the members of the Human Resources Committee
are independent as required by applicable laws and regulations,
the listing standards of the New York Stock Exchange
and the Corporate Governance Guidelines. The members
of the Committee are Walter V. Shipley — Chairperson,
Richard L. Carrión, Robert W. Lane and John R.
Stafford.
The Public Policy Committee — reviews
and provides guidance to the Board of Directors on selected
issues of significance to the Company and oversees management
in the development and implementation of the Company’s
charitable contribution policies, pension fund management
and policies related to the administration of pension
benefits, selected social, environmental and regulatory
matters and political contributions, equal opportunity
and diversity compliance and initiatives, and safety
issues. The Committee met twice in 2004. The members
of the Committee are James R. Barker — Chairperson,
Richard L. Carrión, Joseph Neubauer, Thomas H.
O’Brien and Robert D. Storey.
The Corporate Governance Committee —
provides oversight and guidance to the Board of Directors
to ensure that the membership, structure, policies,
and practices of the Board and its committees facilitate
the effective exercise of the Board’s role in
the governance of the Company. The Committee reviews
and evaluates the policies and practices with respect
to the size, composition, independence and functioning
of the Board and its committees and reflects those policies
and practices in Corporate Governance Guidelines, and
evaluates the qualifications of, and recommends to the
full Board, candidates for election as Directors. The
Committee met twice in 2004. Based on the recommendation
of the Corporate Governance Committee, the Board of
Directors has determined that the members of the Committee
are independent as required by applicable laws and regulations,
the listing standards of the New York Stock Exchange
and the Corporate Governance Guidelines. The members
of the Committee are Sandra O. Moose — Chairperson,
Hugh B. Price and Walter V. Shipley.
Nomination of Candidates for Director.
In exploring potential candidates for directors, the
Corporate Governance Committee considers individuals
recommended by members of the Committee, other Directors,
members of management, and shareholders or self-nominated
individuals. The Committee is advised of all nominations
that are submitted to Verizon and determines whether
it will further consider the candidates using the criteria
described below.
In order to be considered, each proposed candidate
must:
- Be ethical;
- Have proven judgment and competence;
- Have professional skills and experience in dealing
with a large, complex organization or in dealing with
complex issues that are complementary to the background
and experience represented on the Board and that meet
the needs of the Company;
- Have demonstrated the ability to act independently
and be willing to represent the interests of all shareholders
and not just those of a particular philosophy or constituency;
and
- Be willing and able to devote sufficient time to
fulfill his/her responsibilities to Verizon and its
shareholders.
In evaluating candidates, the Committee also considers
other factors that are relevant to the current needs
of the Company, including those that promote diversity.
After the Committee has completed its evaluation, it
presents its recommendation to the full Board for its
consideration and approval. In presenting its recommendation,
the Committee also reports on other candidates who were
considered but not selected.
The Company will report any material change to this
procedure in a quarterly or annual filing with the Securities
and Exchange Commission and any new procedure will be
available through the Corporate Governance link on the
Company’s website at www.verizon.com/investor.
The Bylaws require that a shareholder who wishes to
nominate an individual for election as a Director at
the Company’s Annual Meeting of Shareholders must
give the Company advance written notice no later than
90 days prior to the anniversary date of the Annual
Meeting, or February 6, 2006, in connection with next
year’s Annual Meeting and provide specified information.
Shareholders may request a copy of the Bylaw requirements
from the Assistant Corporate Secretary, Verizon Communications
Inc., 1095 Avenue of the Americas, Room 3877, New York,
New York 10036.
Director Compensation. Non-employee
Directors receive both cash and stock compensation.
Directors receive an annual retainer of $60,000 and
each committee Chairperson receives an additional $5,000
annual retainer. Directors receive an annual equity
grant of share equivalents valued at $130,000. Directors
do not receive meeting fees for any Board or committee
meeting held the day before or the day of a regularly
scheduled Board meeting. Directors receive a meeting
fee of $1,000 for any other Board or committee meeting.
Directors may defer the receipt of all or part of their
cash retainers and fees. Directors may elect to allocate
the deferred amounts in investment options that generally
parallel the investment choices in Verizon’s qualified
savings plan for employees.
Each new non-employee Director who joins the Board
receives a one-time grant of 3,000 share equivalents.
Non-employee Directors are entitled to receive concession
wireline and wireless telecommunications services and
equipment. The total value of these telecommunications
services and associated equipment for all non-employee
Directors in 2004 was $33,982. Non-employee Directors
also are provided with business-related travel accident
insurance coverage. The total amount of premiums paid
by the Company for this insurance coverage in 2004 was
$1,906.
Directors who were elected to the Board before 1992
participate in a charitable giving program. Upon the
Director’s death, the Company will contribute
an aggregate of $500,000 to one or more qualifying charitable
or educational organizations designated by the Director.
Directors who formerly served as Directors of NYNEX
Corporation participate in a similar program for which
the aggregate contribution is $1,000,000, payable in
ten annual installments commencing when a Director retires
or attains age 65 (whichever occurs later) or dies.
Directors who formerly served as Directors of GTE Corporation
participate in a similar program for which the aggregate
contribution is $1,000,000, payable in five annual installments
commencing upon the Director’s death. The GTE
and NYNEX programs are financed through the purchase
of insurance on the life of each participant. The charitable
giving programs are closed to future participants.
A Director who is an employee or former employee of
Verizon is not compensated for Board service.
Mandatory Retirement. Under the Company’s
Bylaws, a non-employee Director must retire no later
than the Board meeting that follows his or her 70th
birthday.
Related transactions. From time to
time, certain subsidiaries of the Company utilize the
legal services of Thompson Hine LLP. Robert D. Storey,
a Director of the Company, was a partner in that law
firm until his retirement on June 1, 2004. |